A Third Party Cost can have 5 different statuses -
+ Posted - the TPC has been posted and appears in the matter under the TPC tab - there is no effect on the matter ledger at this stage, the TPC is available to be picked up on an invoice
+ Billed - the TPC has been attached to an invoice
+ Payable - funds have been receipted to the matter to cover the TPC and the TPC has been marked as payable during the receipting process
+ Paid - the TPC has been paid by way of Trust Payment or marked as paid without creating a Trust Payment
+ Void - the TPC has been cancelled
A ‘Posted’ status will display the options:
Make Payment: Clicking ‘Make Payment’ will open a trust payment screen, copying the TPC data into the trust payment screen with all fields being editable. You can then proceed to edit and save the payment. This will mark the TPC as ‘Paid’ in the TPC tab on the matter and will create a trust account payment entry on the matter.
Mark Paid: Clicking ‘Mark Paid’ opens a message window “Mark this cost as paid without creating a Trust Payment” – Selecting ‘Yes’ will change the status of the TPC to ‘Paid’ in the matters TPC tab. Selecting ‘No’ will take you back to the TPC screen. Once a TPC has been marked as ‘Paid’ no further actions or changes can be made on that TPC.
Void: Clicking ‘Void’ will change the status of the TPC to ‘Void,’ and you will no longer be able to do anything with that TPC. A ‘Void’ action cancels the TPC but retains the TPC record with the status ‘Void’. Note – Being able to ‘Void’ a TPC is a user permission set up in the administrator tab.
A Billed Status will allow you to:
Mark Paid: Clicking ‘Mark Paid’ opens a message window “Mark this cost as paid without creating a Trust Payment.” Selecting ‘Yes’ will change the status of the TPC to ‘Paid’ in the matters TPC tab. Selecting ‘No’ will take you back to the TPC screen. Once a TPC has been marked as ‘Paid,’ no further actions or changes can be made on that TPC.
A Payable Status will allow you to:
Make Payment: Clicking ‘Make Payment’ will open a Trust Payment screen, copying the TPC data into the trust payment screen with all fields being editable. You can then proceed to edit and Save the payment. This will mark the TPC as ‘Paid’ in the TPC tab on the matter, and will create a trust account payment entry on the matter.
Mark Paid: Clicking ‘Mark Paid’ opens a message window “Mark this cost as paid without creating a Trust Payment” – selecting ‘Yes’ will change the status of the TPC to ‘Paid’ in the matters TPC tab. Selecting ‘No’ will take you back to the TPC screen. Once a TPC has been marked as ‘Paid’ no further actions or changes can be made on that TPC.
A ‘Paid’ status and a ‘Billed’ status are deemed as completed, and no further action can be taken on them, other than viewing them.
Viewing a TPC posting regardless of status will show the TPC history, as highlighted in the screenshot