Third Party Costs can be posted from either the Home Tab - Third Party Cost button
OR the Accounts Tab - New button
The Client view shows a TPC column displaying the total value of TPCs on the matter
The Matter shows a TPC’s Tab, listing the TPC’s on that matter and the Financial Summary also shows a Total TPC amount
A TPC has 5 status options, and it can move through 2 or more depending on the actions taken
Posted: TPC has been posted to the matter and is awaiting billing, payment and paying
Billed: TPC has been attached to an invoice and the invoice number will be displayed
Payable: The account rendered the TPC is attached to has been paid, and the TPC has been marked as payable indicating funds are now in trust so TPC can be paid out
Paid: The TPC has been turned into a trust payment
Void: The TPC has been marked as void manually or the invoice it was attached to has been written off
Posting a TPC
- Select the client and matter
- Date is the date of the TPC invoice
- Reference can be left blank but we advise you put the third party’s invoice/statement reference number here, as this reference number will feed into the narration part of the trust payment field when you pay this TPC entry
- Select GST - GST can be standard (default), exempt or zero rated
- Payment to: Requires the third-party entity to already exist in your client/contacts database (as per the trust payment screen)
- The green plus will allow you to create a new third-party entity from this screen, on clicking the green plus will open the ‘Create New Party’ dialog window
The ‘browse’ button will open the ‘select document’ screen so you can attach a managed copy of the third party’s invoice (or other supporting document authorising payment) to the TPC
Double clicking on the document in the list will insert a link to that document into the TPC screen:
- ‘Save & New’ will save posting and clear the screen, defaulting the cursor to the client field for the next posting
- ‘Save & Close’ will save the posting and close the screen
- ‘Close’ will present message asking if you want to discard (cancel) this posting. Selecting ‘Yes’ will discard posting details and close window. Selecting ‘No’ will close message window and allow you to continue with posting