- In the home tab trust payment, click the drop down and select ‘Multi-part Payment’
- Date the payment or tick ‘Use today’s date’
- Total amount being the total value of the funds to be paid out
- Place a tick in the box if the payment requires further attention by way of a Red Flag
- Place a tick in the box if the payment is being made to an international bank account
- Funds type will always be Electronic
- Leave the reference blank for auto payment number
- Disbursement (see disbursement payment options below)
- ‘Payment to’ being the payee
- Click the green plus to add payment parts
11. Select the client and matter
12. The amount will be the value to debit this client/matter
13. The total is the amount of this posting
14. The target amount is the overall payment value
15. ‘Out of balance’ is the amount yet to be posted
Disbursement payment option
Rules
- A billed disbursement cannot be reversed unless the full bill is reversed
- A payment cannot be added to a bill unless it has been created as a disbursement (disbursement set to yes when creating the payment)
- The disbursement field can be edited at any time to mark as a disbursement or take the disbursement flag off using the ‘edit’ button
- Neither a payment nor a disbursement payment have any firm GST implication, so there is no issue with the timing of a conversion of a normal payment to a disbursement payment.
If ‘Disbursement-Yes’ is selected, the GST content will be calculated, and payment will become billable - i.e will appear in the bill maintenance screen in the expense and disbursements section.