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Enable the Available Balance in the Financial Summary

Daniel Martin
  • Updated

Overview

The Financial Summary can show an optional Available figure alongside the standard Trust balance. Available shows the trust money received and journaled in for a matter, less payments out such as settlements and refunds. The firm's charges reduce it only when they are collected from trust.

Available is turned off by default and is controlled by a single firm-wide Practice Setting. Once enabled, the Available row appears in the Financial Summary, directly below Headroom, on every matter where it can be calculated. It sits alongside the standard Trust balance, without replacing it.

Note: Available cannot be calculated for matters containing transactions imported or migrated from another practice management system. Those matters display a greyed-out Available – with an explanation instead.

Note: Click any screenshot to expand it for a clearer view while following the steps.

Who can do this

Users with the System Administration and Manage Practice permissions.

Before you start

  • Enabling Available is a firm-wide change. The figure becomes visible to everyone who can view the Financial Summary.

Steps

  1. Open Practice Settings

    • In OneLaw, go to the Administration tab on the navigation ribbon.
    • In the System Settings group, select Practice Settings.
      Administration tab on the OneLaw navigation ribbon, showing the System Settings group with Practice Settings highlighted.

    Result: The Practice Settings window opens.

  2. Open the Available balance setting

    • In the Matters & Transactions group, find Enable Available balance in the Financial Summary.
    • Select the Settings Cog.
      The Matters & Transactions group in the Practice Settings window, with the Enable Available balance in the Financial Summary setting and its settings cog highlighted.

    Result: The Enable Available Balance in the Financial Summary window opens.

  3. Turn on the Available balance

    • Select Show Available balance in the Financial Summary.
    • The window also notes that Available will not be shown on matters imported from another practice management system, regardless of this setting.
    • Select Save & Close.
      The Enable Available Balance in the Financial Summary window, with Show Available balance in the Financial Summary selected and the Save & Close button.

    Result: The setting updates to Yes and is saved. The Available row now appears in the Financial Summary
    Financial Summary panel showing the Available row below Headroom, alongside the standard Trust balance, with Available displaying a slightly higher figure than Trust.

Result

The Available row appears directly below Headroom in the Financial Summary wherever it can be calculated. It shows the trust money received less payments out such as settlements and refunds. The firm's charges reduce it only once collected from trust.

Note: A Financial Summary that is already open may need to be refreshed or reselected before the row appears.

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